MY INFORMATION MANAGEMENT SOFTWARE AND PROCEDURES




While you can use what is on this page to get a bit more familiar with what these do, the idea here is for you to set up your own reference sheets.



If actionable, go to GTasks directly.
If not actionable now, put into evernote or workflowy (lists mostly, for outlines).  Use for research later.
If something looks like it'll be actionable at a fairly soon time, then use a tag for "when".
Always cross-reference and tell the locations of things, so can always tie back to something related or location.












WORKFLOWY

Best for lists of any sort, including to dos.

Comments:

On iPad, iPhone, PC - All sync

Difficult to move a line on iDevices. Workable.


Instructions/notes to myself:

Keyboard shortcuts - Control+ ?
Moving a line on ipad (hardest)

Come from another line (otherwise you'll just get a flashing cursor).
Press quickly slightly to right of the line and the line should come up with a "box" of sort, then just drag and drop.
-  Sometime the "open" dialogue box will come up (with it attached to the line item one below it!)- go away and come back

To indent (or to "unindent") a line

Click on it to get cursor in the line, arrows will appear at top of screen, click the direction you want to go

To bold, underline, cut, copy paste a word or line
   Just tap line and select from menu

Delete a line

Delete the wording, then backspace delete - but sometimes it just leaves the dot right there

Difficulties:

Trying to write a line in capital letters

Hitting "Return" - Can cross out an item, instead of give me the next line

Adding a line

Hit + symbol all the way down at the bottom
      If in a long list (inconvenient and adds item at the bottom, so you've got to move it.
  
Add note - hover over item, select  

Add tag - #no space or @nospace (can add 2 per) -search using the symbol with it, of course

EVERNOTE
Notes and links to separate page for my use of Evernote

Best for taking notes that are too long for one line, mostly for reference, though you can do reminders.

My Organization System - Evernote - My op notes and comments



Reminders - Limited - Can do reminders by emailing to it or by clicking on reminder while in a note.  Reminds, but limited in my view.   Add reminder to item emailed to Evernote after a ! (with or without the other two items I've included here):  !2015/01/15 , before the @notebook #tag. (Written at the end of the subject line.)


Link notes:  (not in iPad) Go into a note, right-click, "copy note link", go to note you want it in and paste it in. REWORK THIS ONE!



Notebooks - Can save time not having to classify to a notebook, just by the one step entry of a tag, so no searching a long list for a notebook - but I find that it is best to have a notebook, as I can narrow it down to relevant articles instead of get all of them in a search or miss some without a tag.  So I try to use both.  That is the advantage of Evernote in time taken vs. workflowy where I have to "click down" in the hierarchy


Check out:  Doxie - to scan into evernote
Fast Ever - Photo sizing first
Fotonote - Turn images into text 


Links into the pieces in my system are in the sidebar in My Time Management Productivity Project - "Working File".     
Up to 250 items - Free
Unlimited - $49/yr (back up to drop box automatically
Outliner (collapsible trees)
   One line items - add notes
Searchable


Load it, click on help.  See videos, commands
Instructions and stuff - Link from Workflowy under computer, outliners, instructions

Zooming by clicking any bullet! Makes a list more manageable

Tags - click on a tag in a line to get all of them and to group them for your management:
#soon
#now

Toggle completed visible and invisible

Highlight a group and drag it or do an operand of some sort

Hover over bullet, click on duplicate - templates

Double click on something to expand

What is a tag?

It is simply a search term, a word to tie together everything that has that "tag".  Some programs are set up with formal "tags" which can be attached.  If one is not set up, simply add to a word a "#" or a "@" or any symbol actually - attach it with no space usually.